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This document contains the Terms and Conditions for room hire at the Coach House Hub
The Coach House Hub or its agents or employees; “Hirer”
– the person or organisation taking responsibility for renting a room or
rooms on the premises of the Coach House Hub
2. ROOMS AT THE COACH HOUSE HUB
House Hub has a range of rooms for hire, available from 8.00am to 9.30pm –
Monday to Friday, and at the weekends from 8.30am to 5.30pm.
a limited amount of free parking on site; please note that Management will not
accept responsibility for any damage, accident or loss.
note that fire risk assessments are carried out on a regular basis including
yearly checks of fire extinguishers.
Access and Facilities
If you or
your clients are disabled please contact us via email prior to the event.
first floor has 2 training rooms. With kitchen facilities such as
microwave, kettle, refrigerator and sink.
Ground Floor: The
ground floor has 3 counselling rooms and large a reception area that can be
used for an informal training and casual soft seat meetings. The area has a kitchen facilities including
kettle, refrigerator, sink and first aid box and tea and coffee facilities. Toilets are located in this area.
details refer to facilities and prices on the website.
3. TERMS AND CONDITIONS FOR ROOM HIRE
hirers are bound by the conditions of hire and, by booking a room, agree to
these conditions and certify that they have met all the conditions of hire
including Professional Regulation.
Counselling and non-counselling.
practitioners applying to practise from the Coach House Hub premises must
provide documented evidence that:
- they hold current and
adequate professional indemnity insurance
- completion of a recognised
training in their profession.
- current membership of an
appropriate professional body.
payment via BACs or by credit card. If paying by BACS, please make sure the
invoice number is quoted as a reference.
of invoice may result in the booking being cancelled and will result
in the Hirer being unable to make further room bookings until all outstanding
fees are paid. Non-payment beyond 30 days may result in formal recovery
General: The room hirer is responsible for their own conduct, as well as
the conduct of their client(s) at all times. This includes the area
outside the front door of the building including garden and driveway.
conduct should be of a professional nature, which is conducive to the nature
of the service that the Coach House Hub provides, incorporating a high
level of respect for all other users of the building.
includes, but is not exclusive to, the following specific areas:
In order to preserve the quiet environment for counselling and
training, Hirers and their clients must speak softly in the areas
immediately outside the counselling and training rooms. The use of mobile
phones is only permitted in the reception area. Whilst in all other areas
of the building, please switch your mobile phone off.
Care: The Coach House Hub aims to maintain rooms in a pleasant and
comfortable condition. If you break or discover broken furniture, fixtures
and fittings, please report it as soon as possible to a member of staff.
only permitted in the reception area and are not permitted at any time in any
training or counselling room. If drinks are taken into other areas any
spillage should be cleaned up immediately failure to do this will result in a
cleaning charge. Lighting naked flames or candles is not allowed in any room.
d. Room Use:
A room booking is for a specific room. You cannot switch rooms or extend
your time, without receiving prior approval from reception. Using a
room without booking will result in the occupiers being asked to leave
ensure you allow enough time to leave the room you have booked in
good time and in good order. Users must respect the bookings made by
others and should time their sessions so that subsequent users have free
access at the start of their booked slot. It is not reasonable for bookers
to have to ask the previous occupant to vacate the room. Where this is not
observed we may have to withdraw booking rights.
Personal Possessions: You are responsible for your personal
possessions. The Coach House Hub does not accept any responsibility for
lost equipment or personal possessions. You are advised to keep all
personal belongings with you at all times.
Violence: Physical violence will not be tolerated on Coach House Hub premises.
Violent and or abusive behaviour will result in those involved being asked
to leave immediately. Violence against a member of staff will always
result in prosecution.
Alcohol and Drugs: Alcohol or illegal drugs may not be consumed on the Coach
House Hub premises; nor may a Hirer or client enter the premises under the
influence of alcohol or illegal drugs.
Messages: The Coach House Hub does not provide a service to take messages for
clients or room users. You must contact your client directly, if there is
a change in circumstances, or you should have a plan with each client
outlining what they should do if you are late or do not attend a session.
Smoking Policy. In accordance with the law, the entire building is a
no smoking area.
4. ROOM BOOKING PROCESS
will need to initially contact the Coach House Hub via mobile or email. Outline
the use of the room with relevant details of your background and experience for
the proposed use of the room in accordance with the section 3.1 as above.
will be permitted to rent rooms at the Coach House Hub until they have signed
and returned the form, accepting these terms and conditions, and provided
the necessary documentation. It is the responsibility of the Hirer to be
aware of and to comply with all aspects of the document.
hours are 8.00am – 9.30pm inclusive;
Training or Meeting Room Rental: All rooms required for groups or to
accommodate large numbers must be booked via email. These
include Supervision, Workshops, Training, Conferences, Meetings and Group
Counselling sessions. Bookings will be invoiced in advance and invoices
are for immediate settlement.
is for a specific time and specific activity agreed with the Coach House Hub.
Any variations will be regarded as a new booking and must have our prior
agreement. The Coach House hub reserves the right to move a booking to a
different room of similar size.
Up to 14 days’
notice No charge
7 – 13 days’
3 – 6 days’
0 – 2 days’
every effort will be made to manage amendments to a booking, we
cannot guarantee to be able to accommodate changes. Any changes
within 48 hours of the original booking will be counted as a cancellation and
Training Rooms Rental Charges
list of current room charges please contact us via the website or refer to your
booking confirmation email.
SANCTIONS FOR BREACH OF THIS AGREEMENT
House Hub reserves the right to remove for the remainder of the day any person
who does not observe these policies, without refund for that day.
to observe these policies may also lead to permanent termination of
the Hirer’s use of the Coach House Hub facilities.